Annual Program Review (APR) -- Draft 10 April 13, 2011

Who prepares it?

The department/unit

What does the APR look like?

o      What curricular changes has the department/unit made including adding or deleting courses; adding prerequisites; changing units; and modifying, adding, or deleting degrees and certificates?

o      What curricular changes has the department/unit made in online and distance education?

o      What department/unit best practices might help other college departments/units?  Include contact information.

       Includes hiring requests (faculty and classified staff).

       Examines department/unit effectiveness and possible improvements if needed, based on assessment data, including student success and retention rates, as well as other Student Success Indicators.

o      What is good about this APR process?

o      How can we improve the process?

What must the APR reference?

       College goals (developed by College Council)

       Budget criteria (developed by Budget Committee)

       Assessment data (includes student success indicators and SLOs data)

       Improvements or changes as a result of completing the cycle by documenting the changes made in the department/unit due to the department's evaluation process.

Who receives and responds to it?

       Department/Unit Administrators

       Program Review Committee (PRC)

o      The PRC would have broad representation, probably from the clusters defined in the Integrated Program Review (IRP).  Proposed clusters:  Basic Skills, Gen Ed/Transfer,

CTE, Library and Student Services, Administrative Services

How do they respond to it?

       Rubric based on college goals, budget criteria, assessment data, and improvements as a result of completing the cycle by documenting the changes made in the department/unit due to the department's evaluation process.

       Summary response to all APRs which synthesizes common themes and issues.

       Summary response includes Appendix of Best Practices, with contact information.

Who gets the Rubric Response?

The department/unit

Who gets the Summary Response?

The Senate President, who informs the Academic Senate

The College President, who informs Administrative Council

College Council, which represents all groups, including classified staff.

How else is the Summary Response reported to the college community?

In writing via

       Public folders

       Website

       College Committees

Who responds to the Summary Response?

The College President and College Council

Who receives the College Presidents response?

The college community.

How does the APR link to the budget?

Through the use of the budget criteria.

What is the timeline?

The APR must be integrated in the budget cycle.

Fall:  APR

Spring:  Integrated Program Review (IPR)

Who conducts training?

Program Review Committee