Annual Program Review (APR) FAQ (Draft 14, May 6, 2011)

Who prepares it?

The department/unit

What does the APR look like?

• Includes a mechanism to ensure curriculum review occurs at least every six years for every course (currently curriculum review occurs prior to program review every six years).
• Uses current unit plan format with limited additional questions (examples):
  • What curricular changes has the department/unit made including adding or deleting courses; adding prerequisites; changing units; and modifying, adding, or deleting degrees and certificates? (just for instructional areas)
  • What curricular changes has the department/unit made in online and distance education?
  • What department/unit best practices might help other college departments/units? Include contact information.
  • How do the Retention/Success rates of Face-to-Face courses vs. Online/Distance Ed courses compare?
  • How do the Retention/Success rates of large classes vs. small classes compare?
  • How do the Retention/Success rates of Basic Skills Courses vs. essential transfer courses (i.e. Engl-2, Phil-9…) compare?
• Includes hiring requests (faculty and new and replacement classified staff). FCDC will still do the ranking.
• Examines department/unit effectiveness and possible improvements if needed, based on assessment data, including student success and retention rates, as well as other Student Success Indicators.
• Evaluates the APR Process:
  • What do you find beneficial about this APR process?
  • How can we improve the process?

What must the APR reference?

• College goals (developed by College Council)
• Budget criteria (developed by Budget Committee)
• Assessment data (includes student success indicators and SLOs data)
• Improvements or changes as a result of completing the cycle by documenting the changes made in the department/unit due to the department's evaluation process.
  

Who receives and responds to it?

• Department/Unit Administrators
• Program Review Committee (PRC). The Program Review Committee (PRC) will have one Faculty Co-Chair and one Administrative Co-Chair. Committee composition will include: 8 full-time faculty, appointed by the Academic Senate, with representation in the following areas:
  • 1 Career and Technical Education (CTE)
  • 1 General Education (GE)
  • 1 Basic Skills
  • 1 Student Services
  • 1 Library
  • 1 Faculty Chair and Directors Council (FCDC)
  • 1 Assessment Committee liaison
  • 1 at-large

  Up to 4 classified staff appointed by CSEA. CSEA recommends the following representation:

  • 1 Student Services
  • 1 Instructional
  • 1 Administrative
  • 1 CSEA President or designee

  Up to 4 administrators appointed by the College President. The committee recommends the following representation:

  • 1 Student Services
  • 1 Instructional
  • 1 Facilities
  • 1 Information Technology

  1 Student representative appointed by the Student Government Association (SGA).

  This will achieve the ideal composition of at least 50% faculty and no more than 25% each of classified staff and administrators. If the Academic Senate deems more (or fewer) faculty are necessary to the operation of the committee, the composition percentage must apply and classified and administrative membership adjusted accordingly. Training in the process of program review at Bakersfield College will be provided for committee members. Members are encouraged to serve for a term of at least three years and may serve more than one term.

How do they respond to it?

• Rubric (checklist, not used for grading proposals) based on college goals, budget criteria, assessment data, and improvements as a result of completing the cycle by documenting the changes made in the department/unit due to the department's evaluation process.
• Summary response to all APRs which synthesizes common themes and issues.
• Summary response includes Appendix of Best Practices, with contact information.

Who gets the Rubric Response?

The department/unit

Who gets the Summary Response?

• The Senate President, who informs the Academic Senate
• The College President, who informs Administrative Council
• College Council, which represents all groups, including classified staff.

How else is the Summary Response reported to the college community?

In writing via

• Public folders
• Website
• College Committees

Who responds to the Summary Response?

The College President and College Council. President writes the response after discussion with College Council.

Who receives the College President’s response?

The college community.

How does the APR link to the budget?

Through the use of the budget criteria.

What is the timeline?

The APR must be integrated into the budget cycle.
Fall: APR
Spring: Integrated Program Review (IPR), beginning 2012-13

Who conducts training?

Program Review Committee will provide training for chairs/directors