College Council -- April 13, 2012

Quick Jump to Sections: Budget, Evaluation of College Council, Strategic Collegewide Planning, Construction/Facilities, Other Things, Next Meetings.

Budget

Update since my previous report (March 23rd): All of the budget cut ideas from the "Budget Ideas" public folder on Exchange/Outlook Web have been organized into four broad areas: District Level recommendations (148 of them!), Instructional recommendations (65 of them), Student Services recommendations (17 of them), and Administrative Services recomendations (113 of them). President Jensen will send the District Level recommendations on up to our chancellor, Sandra Serrano. All of the college level ones (instructional, student services, administrative services) are being analyzed line by line to see what the cost savings would be and what efficiencies could be gained anyway for those ones that don't have a cost attached to them. The President's Cabinet (president and VP's + LaMont Schiers) will be developing their proposals for possible areas to cut from these suggestions by applying the Budget Decision-Making Criteria. When I get an electronic copy of the organized list, I'll post it to my report website and let you all know. The list has everything posted in the "Budget Ideas" public folder through at least April 5th at 4:53 PM (couldn't quickly locate the April 6th posting in the organized list document). No particular programs or areas identified yet for cuts at this time. Next week, LaMont Schier's staff will be calculating the fiscal impact of the suggestions, putting dollar figures to the suggestions (for the college-level cuts anyway). President Jensen said that the district office is doing some sort of audit and cost analysis of their functions/services to see what could be cut while still being able to best serve students but their announced cuts will come after the colleges' proposals.

April 25th at 12:40 to 1:40 and repeating at 5:30 to 6:30 in Forum West is an open forum on the proposed cuts with cost savings estimates. Programs that are proposed to be cut will be identified. Specific people will NOT be identified. Cost savings estimates will based on average salaries for an employee group since we don't know the specifics of what faculty/classified staff bumping will occur and we're not specifying individuals to be cut. These will be proposed or recommended cuts from the BC President's cabinet. Those recommendations then go on up to the chancellor's office and then the chancellor's cabinet will look at how they mesh with the proposals from Cerro Coso and Porterville. One thing they'll consider is how cuts in programs at one college then affect the other colleges (students shifting to a sister college that still has the program they want and faculty and classified staff bumping rights, etc.). The meshing of the colleges' and the districtwide recommendations has to amount to an overall savings to the entire district as a whole. That's why the best the President's cabinet will be able to present at the April 25th budget open forum are the recommended cuts. Also, the proposal at April 25th will likely be revised in the following months as new state funding information arrives and people (rest of us) have had time to correct faulty or obsolete assumptions used in making the proposed cuts.

Either way, we do know that there WILL BE LAY-OFFS for the 2013-14 fiscal year. March 15th notices will go out in Spring 2013. College + district reserves will be used to absorb cuts in the 2012-13 fiscal year.

Some misconceptions cleared up + general points made

Evaluation of College Council

We reviewed the raw data of the College Council evaluation survey. Still a LARGE amount of folks who responded with either skipping questions after the first one or choosing the "No Opinion/Don't Know" options to the questions. Part of that may be this was one survey after several others had already gone out and there is "survey fatigue" but I'm sure part of this is due to people still not understanding what's going on or how decisions are made. We're sort of at a loss of how to communicate in a way that people will understand and or at least engage enough to try to understand. What College Council does and how decisions are made at the college are pretty well spelled out on the College Council website and the Decision Making Document website and there have been forums for training on the Decision Making Document, so I guess we're feeling the same frustrations that you probably feel when you try to teach your students in a way that they'll want to and are able to learn and it doesn't work. How could we do better in educating employees what's going on with College Council and other decision making processes? Send me ideas or send them to Jennifer Marden and Pam Boyles (chairs of the evaluation task force).

At the next college council meeting we should have further analysis that breaks the responses down by employee group and college council members and comparisons to a similar survey several years ago. We'll keep plugging away.

 

Strategic Collegewide Planning

The three-year college goals and measurable objectives for each goal were approved and now we need your feedback on what indicators or metrics should be used in measuring the identified objectives as well as who (committee, program, area) should or would be willing to taken on implementing the objectives. The strategic plan also includes the new mission statement and the values/vision based on the survey results. I need your feedback on the mission/vision/values PLUS the indicators/metrics that will be used to measure the objectives by April 19th midnight. Since the devil is in the details, we'd better be darn sure we're using the right indicators/metrics and please don't rely on me to know which ones those are! Below is the mission/vision/values and after that is a table of the goals & measurable objectives & metrics/indicators. Link to full printable document — key pages are page 4 and 10-13 with other pages giving you background info of the process used to develop the goals+objectives and a glossary of terms. The strategic planning task force includes: Primavera Arvizu (chair), Ann Morgan, Corny Rodriguez, Kate Pluta, Jennifer Marden, and Stephen Eaton. You can send them feedback directly by clicking on their names but they need the feedback by April 19th midnight.

Mission/Vision/Values

Feedback needed on this section by midnight April 19th.

Mission

Bakersfield College is committed to providing excellent learning opportunities in basic skills, Career /Technical Education, and transfer courses for our community so that our students can thrive in a rapidly changing world.

Vision

The diverse community we serve trusts Bakersfield College with its most precious resource-- people. Our high standards of education and service earn that trust. Our values are evident in all that we do.

Values

Table of Goals, Measurable Objectives, & Metrics/Indicators

Feedback needed on this section by midnight April 19th.

This includes tie-ins to the Accreditation Self-Study's "Actionable Improvement Plans" (AIP), and the KCCD Strategic Goals. Who (committee, program, area) should or would be willing to taken on implementing the objectives?

College Strategic Goals 2012-2015

Objectives

Indicators (KPIs) and  Outcome Measures

Actionable Improvement Plans

KCCD Strategic Goals

Goal 1:    Student Success

Become an exemplary model of student success by developing and implementing best practices

1.1   Evaluate and improve matriculation process

1.2   Develop and implement prerequisites across departments for courses meeting same transfer requirement

1.3  Improve student success in distance education courses to correspond with student success in traditional courses

1.4  Follow-up nonreturning students through exit interviews

1.5  (KCCD 1.1) Increase the percentage of students who successfully complete 12 units within one year

1.6   (KCCD 1.2) Increase the percentage of students who, within a one-year period, successfully complete English or Math courses both one level below transfer and at the transfer level

1.7   (KCCD 3.1) Increase scores on all Community College Survey of Student Engagement (CCSSE) (Spring 2011 baseline;  Spring 2014 follow-up)

Use # and % completions for fall term, first time students:

1.1.1  Orientation

1.1.2  Assessment for Placement

1.1.3  Counseling

1.1.4  Student Ed Plan

1.2.1  Evaluate feasibility of instituting prerequisites in transfer subgroups A-E for IGETC and CSU transfer patterns

Use department and collegewide:

1.3.1  Success rates

1.3.2  Retention rates

1.3.3  Equivalent services

1.3.4  Student satisfaction

1.4.1  Research feasibility of implementing exit interviews

1.5.1  Use for baseline: total students successfully completing  12+ units fall 2011 through summer 2012;  % change fall 2012 through summer 2013

Use for baseline:  total successful completions fall 2011 through summer 2012 in:

1.6.1  Math 1 level below transfer (MATH BD)

1.6.2  Math transfer level (B2, B4a, B16, B22, B23, B5, B1a, B1b, B6a)

1.6.3  English 1 level below transfer (ENGL B50)

1.6.4  English transfer level  (ENGL B1a)

Use for baseline CCSSE Benchmark Scores spring 2011:

1.7.1  Active and Collaborative Learning (53.4)

1.7.2  Student Effort (47.3)

1.7.3  Academic Challenge (54.3)

1.7.4  Student-Faculty Interaction (48.6)

1.7.5  Support for Learners (50.7)

AIP 3

Student Support Services (Standard II.B)

AIP 1

Institutional Effectiveness (Standard I.B)

AIP 2 Instructional Programs

(Standard II.A)

Goal 1 

Become an exemplary model of student success

Goal 3

Foster a comprehensive and rich learning environment

Goal 2:  Communication

Enhance collaboration, consultation, and communication within the college and with external constituents.

2.1   Improve morale and perception of communication

2.2   Evaluate effectiveness of Human Resources services provided at the College 

2.3  (KCCD 6.2-6.3) Develop and sustain partnerships with area educational institutions, businesses, and industry to enhance and respond to community need;  After baseline increase 5-10% 

2.1.1  Use Climate Survey fall 2011 as baseline

2.2.1  Develop, implement, and evaluate an annual review of its services, including EthicsPoint, to the college

2.2.2  Clarify the role of KCCD Human Resources at Bakersfield College

2.2.3  Develop, implement, and evaluate an annual survey to all employees regarding the college’s and district’s adherence to written policies ensuring fairness in all employment procedures

2.2.4  Develop, implement, and evaluate an annual survey to all employees who serve on screening committees to evaluate the effectiveness of the process

Use APR 2011-12 data as baseline:

2.3.1  Number of partnerships with education institutions

2.3.2  Number of advisory boards

2.3.3  Number of community partners and collaborations

AIP 4

Human Resources (Stnd III.A)

No related AIP

Goal 2

Create a collaborative culture and a positive climate

Goal 6

Respond to community needs

Goal 3:  Facilities/ Infrastructure

Improve maintenance of college facilities and infrastructure.

3.1   Implement and evaluate the new maintenance and operations software system

3.2  (KCCD 3.2) Prioritize maintenance and repairs

3.3  Improve collegewide cleanliness efforts

Document:

3.1.1  Number of service requests received

3.1.2  Number of services orders completed

3.2.1  Criteria to prioritize maintenance

3.2.2  Scheduled maintenance activities

3.2.3  Number of maintenance requests completed on schedule

3.3.1  Identify cleanliness standard

AIP 5

Physical Resources (Stnd. III.B)

AIP 3

Student Support Services (Stnd. II.B)

Goal 3

Foster a comprehensive and rich learning environment

Goal 4:  Oversight & Accountability

Improve oversight, accountability, sustainability and transparency in all college processes.

4.1   Review college processes with collegewide committees, departments, programs, and staff/student organizations, and provide training where needed

4.2  Implement budget development timeline revision

Document:

4.1.1  Number of trainings provided and number attending

4.1.2  Number of programs receiving training

4.2.1  Evaluate effectiveness of budget development timeline

4.2.2  Determine budget efficiency:  Ratio of actual expenditures to total budget

AIP 1 Institutional Effectiveness (Standard I.B)

Goal 4

Strengthen personnel and institutional effectiveness

Goal  5

Manage financial stability

Goal 5:  Integration

Implement and evaluate existing major planning processes.

5.1   Evaluate major planning processes, instructional programs, student services, and administrative services

5.1.1  Develop instrument fall 2012

5.1.2  Pilot and refine instrument February 2013

5.1.3  Administer and analyze March 2013

5.1.4  Communicate findings April 2014

AIP 1

Institutional Effectiveness (Standard I.B)

Goal 4

Strengthen personnel and institutional effectiveness

Feedback needed on the mission/vision/values PLUS the metrics + indicators by midnight April 19th.

Construction/Facilities

GET terminal on Panorama Drive is now finished and the restrooms open. Buses are now using the new drop-off/pick-up location on Panorama Drive.

 

Other Things

 

Next meetings

First and third Fridays of the month at 8:30 to 10:30 AM (except finals and winter+summer break). Next meeting is April 20th.

Go to main BC College Council website

Back to Sciences/Health-PE reports archive


Last updated: April 18, 2012

Document author: Nick Strobel