College Council -- April 19, 2013
Quick Jump to Sections: Student Services Reorganization, Enrollment Growth, Accreditation Recommendations Response, Next Meeting.
The first hour of College Council was regular College Council business and the last hour was hearing synopses of the responses to the accreditation college recommendations. Two of the topics on the regular business part of the agenda were not discussed due to lack of time.
Student Services Reorganization
Vice President of Student Services Dadabhoy shared the proposed organization chart for the Student Services area. The re-organization is in line with the recommendations from the College Brain Trust and also with student success initiatives from the state. At the confidential management level there will be four new director/dean positions (bold-italics) plus three already present positions as outlined below.
- Admissions (Director): Admission, registration, records 10 FT
- Financial Aid (Director): Financial Aid (14 FT), EOPS (4 FT incl 1 full-time faculty), CARE/CalWorks (2 FT). CARE/CalWorks has an assistant director. Funding for EOPS/CARE/CalWorks mostly from categorical funds.
- Student Life (Director): Student conduct, SGA, Veterans, AAMP, activities (1 FT)
- Health & Wellness(Director): Will emphasize the educational aspects of wellness. Continue working with the nurse practitioner from Clinica Sierra Vista (3 FT). Director position at least will be paid from Student Health Fee.
- DSPS (Director): Funding for services and director + employee salaries from categorical funding (6 FT). Approx. 1300 students are registered with DSPS and there are other (~100?) students who are not registered with DSPS who use its services. DSPS needs to be housed under one roof rather than scattered all over campus. Learning disability test will continue to be done in the same way it is now.
- Althletics/Health-PE (Director): 13 FT incl faculty chair for Health-PE.
- Student Development and Success (Dean): Assessment (3 FT), Career/Job Placement (2 FT), Workability (2 FT), International Students, Transfer Center, Orientation, Academic Advising, At Risk Students (early alert, probation, special populations, remediation). Several org charts ago had a dean of the counseling center. In the counseling department are 5 counselors incl a faculty chair, 4 educational advisors, and 3 classified staff who will be handling the international student, transfer center, orientation, academic advising, and @ risk student functions.
Same numbers for FTES growth as that from the April 5th meeting. We are looking to generate about 963 additional FTES over the next couple of years due to less severe cuts to funding than we planned in the event that Prop 30 did not pass. With the passage of Prop 30 and no “January surprise” from the Governor’s office, we will have funding for an additional 316.54 FTES in summer + an additional 323.23 each year from expected growth money from the state plus extra FTES from the Cerro Coso realignment. Summer session will see additional sections (approx. 50) in English, ACDV, sciences and mathematics. Summer session scheduling has to take into account library staffing. We need to recruit more adjuncts, esp. science instructors.
We are targeting high school students including the “Registration Rocks” event on April 27th from 9 am to 2 PM. Registration Rocks will use L148 and Finlinson for placement/assessment and incoming students will go to the counseling center and the Computer Commons will be used for admission and registration during Registration Rocks. Registration Rocks posters have been sent to all of the high schools (see http://www.bakersfieldcollege.edu/RegistrationPoster.jpg).
Another bridge with the high schools was re-established at the annual principals breakfast that this year included head counselors from the high schools. The high school people shared with us the barriers our admission processes present to incoming students and we shared with them the high quality of education BC offers with the hope that counselors won’t give the impression of BC as a “last resort” for their students. Recent graduate Jose Gurrola gave a great talk on how well BC prepared him for the rigors of upper division at CSU/UC. The annual “Bridging Conference” with BC and CSU English faculty this year also included English faculty from the Kern High School District. We are also looking to increase dual enrollment where high school students can get college credit for certain courses they take at the high school.
Focus on the Accreditation Recommendation Reponse Report
The last hour of College Council was brief reports from leaders of the eight Accreditation College Recommendations responses. Drafts of our responses including outlines, evidence documents, and working drafts are in the accreditation SharePoint and will be posted to the public accreditation site once the reports are finalized and properly formatted. Reports from the eight response areas are due April 22nd which is why there was the crunch of surveys at the beginning of April. Briefly the Accreditation College Recommendation cover:
- Develop and implement evaluation processes to assess effectiveness of the full range of planning processes. To improve the APR process, the assessment questions will be brought back into the form that were in past unit plans. The desire is for the APR process to be a deep reflective process. The SWOT (strengths, weaknesses, opportunities, threats) analysis has been revised to make it more reflective and point back to the SLOs, PLOs, and Assessment and the budget decision-making criteria and college goals. For Fall 2014 (not 2013), the program review will be at the degree/certificate level to match Title V. Our evaluation process needs to include evaluation of the services we receive from the district and the three colleges will work on coming up with a common set of questions with which to evaluate the district.
- Establish student learning outcomes for instructional/academic programs (programs defined as anything leading to a degree or a certificate of achievement). Work needs to be done on getting the degree/certificate SLOs/assessment into Curricunet.
- Include comments on how effectively adjunct faculty members produce student learning outcomes. A MOU has been signed by CCA and the district Human Resources to make this happen.
- Evaluate effectiveness of professional development programs. This used data from the early April accreditation survey that probed how much people are using the skills gained at workshops. 80% said that they are using the skills they learned at the workshops. There was a clear signal from the classified staff that they cannot attend workshops. Managers need to encourage the classified staff to attend the workshops and make it possible for them to attend with either flexible office coverage or temporarily closing the office while they attend. Also, there needs to be workshops during the summer when classified staff are still here but the crush of student needs are minimal.
- Human Resources should complete a program review. A districtwide equity plan is in process that will include the amount of diversity in each of our departments. There also needs to be some clarification of the HR services offered at the colleges vs. those offered at the district office. This is laid out on the Human Resources page under the Employee Services tab of the BC website.
- Develop a long-range capital projects planning process that supports and is aligned with institutional improvement goals of the College. The response team found 1) there is not unified plan and 2) no oversight of the long-term projects or of the long-term plan. The Facilities Committee needs to be expanded and vested with the authority to oversee the capital projects. The charge of the expanded Facilities Committee will include:
- Coordinate and prioritize the project list
- Plan all capital projects (including short-term projects)
- Adjust the plan to account for new regulations and review annually
- Oversee facilities planning process on a five-year basis and get feedback from the college groups (esp. faculty) and we need to evaluate the feedback process
- Develop an assessment methodology to evaluate how well technology resources support institutional goals. We will use a three-prong approach of surveying/interviewing departments soon (end of semester time range) that receive new technology, embedding technology assessment in the APR, and using an annual survey of technology satisfaction and training needs. For more on the response to this accreditation recommendation, see my April 2013 ISIT report (scroll down to item #1 in the "Other Items of Note" section).
- The College President should establish effective communication communities served the College. There will be communication strategies with the external community and with the internal community. Sonya Christian is using the Renegade Roundup for more formal communication to the campus community and her blog for informal communication.
I undoubtedly missed some points in the response team reports because they rattled off their key points one right after the other and I'm not an auditory learner.
Next College Council meeting will be May 3rd with a work session on professional development from 8 AM to 9:30 AM followed by regular College Council business.
April 23, 2013
Document author: Nick Strobel