College Council -- August 12, 2013

Quick Jump to Sections: Opening Day, Accreditation, College Council Work Plan, Enrollment Management, Student Services Re-Organization, Core Values + Updated Strategic Focus, Revised Program Review, Next Meeting.

Opening Day

Opening Day is on WEDNESDAY, August 21st, and the campus offices will be closed so that all of the classified staff will be able to join us. It will be held in the cafeteria with breakfast AND lunch provided for the day's activities. The morning session begins at 8 AM and it will be mostly about the BC Centennial with birthday cake at 11 AM. The afternoon will more along the lines of the usual opening day activites but it will include a panel on student success with students as the panel members. There will be workshops from 2:30 to 4:30 PM. Friday morning from 8 AM to 12 PM is when the usual department meetings will take place.

Here's the schedule from the BC_ALL message:

8:00-8:30 a.m. Breakfast
8:30-9:00 a.m. Morning Welcome
9:00-9:10 a.m. Centennial Celebration Video
9:10-9:30 a.m. Presentation of 100 Stars
9:30-9:35 a.m. “Stretching with Damron”
9:35-10:25 a.m. “Reflections” Discussion Panel
10:25-10:35 a.m. Break
10:35-10:50 a.m. Centennial Celebration Highlights
10:50-11:30 a.m. History Tours
11:30-11:40 a.m. Cake Cutting Ceremony
11:40-12:15 p.m. Lunch
12:15-12:20 p.m. Welcome Back
12:20-12:25 p.m. Recognition of New Employees
12:25-12:30 p.m. Chancellor’s Address
12:30-1:00 p.m. State of the College
1:00-1:05 p.m. “Stretching with Damron”
1:05-1:45 p.m. Student Discussion Panel
1:45-1:55 p.m. Employee Organization Presentations
1:55-2:00 p.m. Levan Faculty Colloquium Announcement
2:00-2:20 p.m. Presentation of Leadership Awards
2:20-2:25 p.m. Introduction to Breakout Sessions
2:30-3:20 p.m. Breakout Sessions 1
3:30-4:20 p.m. Breakout Sessions 2

Accreditation

Our response to the accreditation ACCJC Recommendations is available for the campus to review and double-check. The college will have until mid-September to finalize the report before it is sent to the district and Board of Trustees for their review. The report is due to ACCJC by October 15th.

College Council Work Plan

We reviewed the work plan of College Council for the coming academic year. Here is the layout of the topics of the meetings in priority order and purpose/goals. The priority was determined by a survey of College Council members at the May 17th meeting. We will be meeting twice a month to cover these topics.

College Council Priorities & Work Plan for 2013-14 year
Topic Purpose/Goal Timeline
  • Professional Development/Strategic Focus Sessions with other campus groups/committees.
  • Use of data, budget (what to the numbers means and what are our options)
  • Communication (engagement of all employees, responsibility, civility)

This is core and should define the framework of the work we do—comprehensive integration

Topics to be identified will be relevant to campus needs and collegewide work

3 per semester
Presentation of the revised Program Review documents/process To ensure the process meets the needs of all programs/departments; provide recommendations to PRC Early Fall 13
Receive regular reports on the Accreditation report, team visit [in October] and follow-up Continued engagement in the accreditation process; provide recommendations to ASC Ongoing
Review & discuss Scorecard [State developed measure of various student success metrics] Our budget will be based on the scorecard established. Ongoing
Build in time on CC agenda for reflection and discussion Allows for evaluation of current processes/practices; allows for feedback to President Ongoing
Review & discuss co-chair reports. [Want to invite the campus to the co-chairs report meetings so that they can see what's going on.] To ensure collaboration and integration of governance committees. Once/semester
Review, solicit input and discuss the KCCD Staff Diversity Plan. [Need to put this up in the September meetings.] Provide input to Human Resources via representatives to District Consultation Council Fall 13
Review, solicit input and discuss Board Policy revisions Provide input to the Chancellor via representatives to District Consultation Council As needed
Develop a process to track the progress of Actionable Improvement Plans (AIPs) [from the Accreditation Self-Evaluation report] To ensure progress is being made and provide recommendations to the President on how to resolve issues Ongoing
Develop a process to track the progress of the Strategic Plan To ensure progress is being made and provide recommendations to the President on how to resolve issues Fall 13
Review the Decision-Making Document Evaluate the use of this document and make recommendations for improvements Fall - annually
Assess Orientation (new faculty, adjunct, dept chair, deans, managers/admin, and classified) [It was noted that we should evaluate the orientation sessions given to all new employees and do something similar to the "faculty friends" mentoring program for new faculty for all employee groups (incl classified staff and management) Review of benefits as well as core values of college 2013-14

Enrollment Management

As of the date of the meeting, the summer session saw a 29-31% increase from last summer. Our target FTES 12,675 for this academic year. Fall FTES is at 5925 which is up by 6% since last Fall. Part of the increase is due to more outreach to area high schools. There are very few students ("handful") on a waitlist for multiple sections of a course. Currently our "productivity" FTES/FTEF is 17.0.

Student Services Re-Organization

New since the previous College Council meeting is re-establishing the Outreach department that will focus on strengthening our connection with area high schools.

Core Values + Updated Strategic Focus

The Core Values document is the result of various focus groups and online and committee discussions on what are the core values of the college. The council and committee co-chairs broke up into groups to revise the core values document draft. What is linked to here is the revised version after College Council's work. David Koeth designed the graphics and overall look of the document.

We also got the updated Strategic Focus document that links the college strategic goals to the various strategic initiatives and the benchmark data strands (SLO assessment, ARCC, Operational Data, and perception surveys such as the CCSSE) all leading to an increase in student success. The higher-ups are serious about using this to guide their allocation of resources including fiscal and personnel.

Revised Program Review

We got a brief overview of the new annual program review document (select the link to bring it up). Recall that this is now filled out by all programs leading to a degree. We will soon have all programs leading to a certificate also filling out the form. There is now no full-blown Strengths-Weaknesses-Opportunities-Threats analysis but there are still parts highlighting a program's strengths and weaknesses. Programs also have to explain their progress on the goals they set in the previous APR. Still no final word on how courses that do not lead to a specific degree (like some of our Gen Ed courses) will be dealt with.

Next meeting

Next College Council meeting will be September 6, 2013.

Go to new BC College Council website -- old College Council website (until everything's moved)

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Last updated: August 20, 2013

Document author: Nick Strobel