College Council -- February 5, 2010

Quick Jump to Sections: Program Review, Accreditation, Decision-Making Task Force, Construction, Budget, Enrollment Management, Next Meetings.

Program Review

We heard presentations from FACE and Behavioral Sciences. I do not know the timeline for a response from the president's office to the recommendations made by the Institutional Effectiveness Committee (IEC). Below are links to the final summaries from the IEC (appraisal forms)---all are Word docs that will download from Outlook Wed/Exchange, so you'll need to login at the prompt. After you login, the docs will download.

Same appeal from previous meeting: The IEC is in need of more members, especially faculty, to participate on the committee. If you or you know of someone who would like to find out what is happening in other departments and how the various programs fit together into a college-wide view of what we do, contact Diane Kelly (faculty co-chair of IEC) or the Academic Senate office. Faculty who are in departments that will soon be up for program review are especially encouraged to get on the committee to find out how to do an effective department self-study that is the core part of the program review process.


The ACCJC approved of our mid-term report (select the link to bring up the acceptance letter).

The Accreditation task force (Kathy Rosselini, Kirk Russell, Nan Gomez-Heitzeberg, Ann Morgan, and Greg Chamberlain) recommended that an Accreditation Steering Committee (ASC) be created as a standing governance committee to institutionalize accreditation as a continually ongoing process of improvement and meeting the accreditation standards so that accreditation is not something we do every six years. If the committee is successful, the self-study report will not be such a large undertaking. The ASC will NOT write the self-study or mid-term reports. The ASC will report to both the College Council and the Academic Senate (accreditation falls under the Senate's 10+1 responsibilities). The initial proposal said that the ASC would be chaired by the Vice President of Academic Affairs, but we got a verbal agreement to create a faculty co-chair position since it is a Senate 10+1 responsibility (and accreditation is pretty darn important!). Below is the recommendation from the task force---this is a draft! This will be tweaked, finalized and approved by the Senate this semester.

Committee Charge (draft)

Standing governance committee charged with the following:

Scope of Authority (draft)

Formed to institutionalize the dynamic accreditation process, establish the structure of the Self-Study, methodically gather data, and prepare for the on-site visitation of the Accreditation Team in 2012 as well as future accreditation visits.

Reports to (draft)

College Council, Academic Senate. Should have a website for regular updates, clear communication channels to campus community.

Membership (draft)

Chaired by Vice President/Academic Affairs (later amended to include a faculty co-chair)

5 Administrators from the following areas: Student Services, Research, Facilities, Instruction, IT.
2 Classified
5 Faculty, targeting those that have expertise within one or more of the accreditation standards: librarian, Career-Technical Education, general education, basic skills, student services plus the Assessment Coordinator (who is Bernadette Towns, from FACE).
1 student
2 community members (ad hoc)

All members of the committee should hae the following:

Decision-Making Task Force

The Decision-Making Task Force (DMTF, see my December 4th report for more about its task), shared some more materials with us as they work to document how decisions are made at the college (later, they will make recommendations on how to improve the process). We got the table of contents for the book they are creating, a revised flowchart with narrative (see my November 6th report for an earlier version), and a document about the values and assumptions that are going into creating the book. The book will be online (in the DMTF section of the College Council website) and it will have hyperlinks to the various parts. Here is who is on the Decision-Making Task Force: Greg Chamberlain, John Gerhold, Michael McNellis, Sue Vaughn, Candice Sifuentes, Nan Gomez-Heitzeberg, Mary Jane Johnson, Ann Morgan, and Dan O'Connor.


The sports complex was dedicated February 4th. The SAM remodel planning process is ongoing (still in initial stages of information gathering). The Levan Center will be completed February 28th and formally dedicated on March 4th. The TES (thermal energy storage) project continues. With the performance-based contract we have with the contractor (TRANE), TRANE is responsible for any lost PGE rebates if we miss any target dates. We missed one target date of July 2009 and so lost a $173,000 rebate. The July 2010 target will carry a bigger loss in rebates if we miss it ($173,000 plus another $760,000).

You can view the entire facilities report PDF by selecting the link in this sentence.


The governor's budget is already beginning to unravel in the state legislature (no surprise there). If the governor's budget was approved, the community colleges would be fine. No community college district actually thought the governor's budget was going to be approved and KCCD was no exception. We still need to make plans for 5%, 10%, and 15% cuts with a continuum in between. There will be reductions in force (RIFs = layoffs).

Despite the 8% budget cuts system-wide, the California Community College system grew by the equivalent of another entire CSU system. The CCC system added two new colleges (Norco in Riverside district plus another one in that district), so the total is now 112 colleges.

As a result of the continuing budget crisis, the state chancellor's office now talks about just the "golden THREE" instead of the golden four. We hear that we are focussing on just transfer, basic skills and CTE---"degree" (as in associates) is no longer mentioned so this a worrisome sign for those departments that offer degrees and count on them for enrollments. The recreational and physical education courses are under attack at the state level. Note that we have one unit of physical education as part of our general education requirement. The state legislature lumps all of the Phys Ed courses for community members with the Phys Ed courses for students, so our Phys Ed faculty need to help in educating of our elected leaders (state and Board of Trustees) on the value of the Phys Ed courses for students and why it should be part of our general education package.

Enrollment Management

We are offering 219 less sections than last Spring semester (2009) but 114 more sections than Fall 2009. We are now over our target FTES (so I don't understand the necessity of a summer session). Productivity numbers include: overall FTES/FTEF = 17.3 with the Delano portion being FTES/FTEF = 16.3 and the Weill + Stockdale being FTES/FTEF = 15.5. Nan noted that the Weill classes include the Fire Technology classes.

Next meetings

For year 2009/10, meetings will be on 1st and 3rd Fridays of the month 8:30 to 10:30 unless it is a holiday or finals week. Next meeting is February 26th at 10:30 to 12:30 (runs counter to the usual schedule because Greg cannot make February 19th and FCDC meets at 8:30 - 10:30).

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Last updated: February 9, 2010

Document author: Nick Strobel