College Council -- January 21, 2011

Quick Jump to Sections: Student Engagement Survey, Accreditation, Construction, Budget, Enrollment Management, New Campus Network PINS and Help Desk, College Goals, Other Things, Next Meetings.

Student Engagement Survey

We will be using a survey instrument this spring called the Community College Survey of Student Engagement (CCSSE) to get a measure of student engagement at BC and compare it to national norms. The idea is that it will help us focus on good institution practices that promote student learning and retention. Faculty chosen to give the CCSSE to their classes will have a two-month window in which to give the survey during a single class. I do not know how much of that class would be spent giving the survey. It is hoped that being given a two-month window will allow the chosen instructors to find a class time to give the survey. The CCSSE asks students about their college experiences---how they spend their time; what they feel they have gained from their classes; how they assess their relationships and interactions with faculty, counselors, and peers; what kinds of work they are challenged to do; how the college supports their learning; etc.

The CCSSE is different than the Noel-Levitz survey given several years ago in that the Noel-Levitz survey focussed on campus climate/student satisfaction sorts of issues while the CCSSE focusses on classroom issues. Faculty will take a survey themselves the Faculty Survey of Student Engagement (CCFSSE) to see if their views of student engagement match the student views.

 

Accreditation

Kate Pluta, faculty co-chair of the Accreditation Steering Committee (ASC), introduced the faculty chair of the Self-Evaluation Committee (SEC), Rebecca (Becky) Mooney, an English department faculty member. The SEC will be responsible for creating the self-study document for our accreditation visit in Fall 2012. The self-study document has to be finished by spring 2012 which means the editor must have it by the end of Fall 2011 to bring together all of the information and drafts from the various task forces working on parts of the accreditation standards. We need plenty of faculty to participate in the self-study process, whether it is co-chairing an accreditation standard subset (I'm not going to say "sub-standard"), being a member of the standard subset task force, answering survey questions, or being parts of focus groups. If a SEC standard subset task force (let's see: "SSSTF" pronounced "stiff") finds a problem in a college policy or procedure that is preventing us from meeting the college mission and accreditation standards, they will let the ASC know so that ASC can work to solve the problem before the accreditation visit. The goal of the ASC is to make accreditation a part of our processes rather than an event that happens every six years.

Question asked about which faculty and staff should consider being part of the SSSTFs. Answer: we want a combination of those who have a good background of college workings AND those who don't have the background but have a desire to learn. Those who don't have the background can provide the SSSTF with new insights from their "outsider's" fresher perspective.

Standing governance committee chairs: your committee needs to be keeping track of issues discussed and decisions made and give a summary report to the college president at the end of the spring term. We can't say "see the minutes".

Those of you at the Opening Day for spring semester got a yellow slip for participating in some manner with the self-evaluation process that you need to turn in to Becky Mooney (X4455) or Kate Pluta (X4531). The SSSTFs need to get started this spring. The accreditation standards have been divided into 11 subsets and administrators have been assigned to co-chair each SSSTF with a faculty member. Here are the subsets with the administrator assigned. The link on each subset takes you to the paragraph describing the standard subset inside the executive summary document prepared by the ASC posted on the College Council website.

Standard subset Admin co-chair Faculty co-chair
I.A. Mission

Greg Chamberlain

 
I.B. Improving Institutional Effectiveness Ann Morgan  
II.A. Instructional Programs Steven Eaton  
II.B. Student Support Services Joyce Ester  
II.C. Library and Learning Support Services Bonnie Suderman  
III.A. Human Resources Primavera Arvizu  
III.B. Physical Resources Paula Bray  
III.C. Technology Resources Todd Coston  
III.D. Financial Resources LaMont Schiers  
IV.A. Decision-Making Roles and Processes Dan O'Connor  
IV.B. Board and Administrative Organization Greg Chamberlain  

Construction

The Language Arts building elevator is not working. Classes with mobility-impaired students have been moved to the ground floor. BC has received emergency authorization so that it won't have to go through a long bid process to get the elevator fixed and upgraded to modern codes (it is over 40 years old). There is a plan to update the elevators on campus in the older buildings (some over 40 years old and spare parts are no longer available). The plan included a bidding process. It was hoped that the LA elevator would survive until that bidding was done but it didn't make it. It will be fixed right away with crews on-site starting the week of January 24th. There will be noise issues for classes near the elevator shaft. The LA elevator fixing will take up to six weeks.

Budget

The governor has released his budget proposal. It includes a $400 million cut to the community college system and a $10/unit student fee increase that is expected to generate $100 million back to the community colleges. The governor's budget proposal is predicated on the legislature approval and the program cuts AND the voters approval of extensions on tax hikes enacted last year and other tax hikes in a special June election. There are three scenarios we're looking at:

The good news is that we have already built in a $10 million cut to our budgets, so we could handle the first two scenarios with no problem now. The worst case scenario would make us look for another $4 million cut to the KCCD budget. That would probably lead to further layoffs down the line. Such a cut have us spend down our reserves faster than anticipated and we would have to look at layoffs in three to four years. Another result of the worst case scenario is that several other college districts would stop functioning so mergers would happen, putting further strain on the stronger districts like us. KCCD would probably pick up College of the Sequoias in Visalia.

The Budget Committee has a website off of the College Council website. The committee is working on criteria for budget decisions. Take a look at what materials they are working with to make their recommendations. You will also want to take a close look at the Legislative Analyst's Office recommendations for prioritizing course enrollments. The three recommendations from the LAO are 1) Adopt statewide CCC registration priorities that reflect the Master Plan’s top goals; 2) Establish a 100-unit cap on the number of taxpayer-subsidized credits a CCC student may accumulate; and 3) Eliminate state funding for repetition of physical education and other recreational classes.

In the Budget Committee I found out from Tom Burke that because of the budget stalemate last year, the district's reserves went from about $30 million on July 1 to about $385,000 on October 23 or 24th, when the budget was finally approved. After that we received our state allocation in several $8 million chunks. District reserves were used to pay the bills---manage cash flow. If the stalemate had gone on longer, we would have had to borrow to meet payroll. We have built up the reserve again---how confident are you in next year's budget being passed in a timely manner?

Enrollment Management

We are about 272 FTES over our target enrollment and that target enrollment itself is above the "cap" set by the state funding. Unlike the K12 schools, the state will pay us for only so many FTES (the "cap") and any extra who enroll we have to pay for out of our own funds. Per student, the state pays UC schools a total $11,885, the state pays K12 schools a total $11,405, the state pays the CSU schools a total $6,987, and the state pays the community colleges a total $3,383. Yes, we're less than half the next one up (CSU). These are 2009-10 figures. Did you know the state pays on average $46,700 per inmate adult per year in the prisons? How about that for priorities!

Summer 2011 session will have about 300 sections (about same as last summer).

New Campus Network PINS and Help Desk

You should have received an email from Bonnie Suderman and a repeat from Todd Coston (the interim IT director) asking you to change your myBanWeb password. This is part of setting up our move to the Luminis system that will enable us to have a single sign-on---once you log into Luminis, you would get access to all the other network things like your faculty drive, email, BanWeb, Moodle, etc. without having to log into each of them. If you haven't take care of that password change, do so ASAP.

On that topic, there were concerns raised about the new 24/7 Help Desk service with Presidium in resolving login PIN issues. Seems that there were long resolution times and cluelessness by Presidium in some cases. Todd Coston is pushing Presidium to get those problems fixed. If you have any problems with the new Help Desk service, contact Todd Coston.

College Goals

An on-going work group is being formed to gather feedback on the previous years College Goals and will make recommendations for new goals for adoption at College Council.

Other Things We Need to Know

Next meetings

February 4, March 4 + 18, April 1 + 15, and May 6 all at 8:30 to 10:30 AM.

Go to main BC College Council website

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Last updated: January 22, 2011

Document author: Nick Strobel