College Council -- March 16, 2012

Quick Jump to Sections: Budget+Enrollment Management, Grants Task Force, Strategic Collegewide Planning, Evaluation of College Council, Construction/Facilities, Other Things, Next Meetings.

A short meeting so people could attend the Conference on Student Engagement keynote speaker.

Budget + Enrollment Management

As of March 16th, the projected shortfall to the district will be $838,632 for the current fiscal year that will be filled by the three colleges' carryovers. The next fiscal year will see huge cuts in even the best case scenario that we hope to spread out over two years time. In the best case scenario (as of March 16th), the state funding cut to the district will be about $6.1 million and the worst case scenario state funding cut to the district will be about $10.7 million, only part of which will be covered by district reserves. For Bakersfield College, we're looking at a $3.2 million cut in the best case and $6.4 million cut in the worst case. Either way, we're now at the point of cutting into our core classes (Gen Ed/Transfer, Career-Technical Education, Basic Skills), so we'll need to figure out what courses in our core will not be taught—we'll need to re-define what is the new core while still maintaining offerings in those three areas.

We need to have a proposed plan for what courses will not be taught and cuts in maintenance + operations and cuts in administrative services ready by April 15th. Then the Executive Director of Administrative Services (LaMont Schiers) will figure out what do those cuts mean dollar-wise (translate proposed cuts in course offerings and services to dollar amounts) by April 30th. The proposed costed-out plan then goes to the district.

We'll use the same Budget Decision-Making Criteria used in the Annual Program Review for making the cuts. We're having to make decisions now that many other community colleges without reserves had to make one to two years ago. The reserves have given us some time to work through our decisions.

The process is 1) Disseminate the information to the committees (including College Council today); 2) Disseminate the information to the entire campus via forums and create a mechanism for gathering suggestions; 3) Analyze the suggestions and use the budget decision-making criteria, college goals, college strategic plan, ARCC data, etc. to determine where the cuts will be made.

Budget cut suggestions (update since March 16th): www.bakersfieldcollege.edu/budget . Input is anonymous and you can peruse other suggestions in the "Budget Ideas" public folder on Exchange/Outlook Web. Select the link to go right to that public folder (you'll need to login into Outlook Web first and then you'll go right to the public folder). If you want to keep your suggestions anonymous, then use the budget suggestions website and do NOT use the "New post in this folder" link after you've logged into Outlook Web. Suggestions due by March 30th if you want your suggestions included in the initial analysis by the administration during spring break.

We'll be creating a two-year plan with major changes (including probable layoffs) being made in 2013-14. We're currently planning on 248 sections being taught in summer session but that may be narrowed down even further. Will there be a new workload reduction (state agreeing to us reducing the number of students we will enroll)? The district chancellor (Sandra Serrano) and chief financial officer (Tom Burke) are not predicting a new workload reduction on top of the one we're already operating under. We'll be using our Fall 2009 enrollment funding cap as the funding cap for this coming fall. Seven percent of the sections in Fall 2012 are "ghosted" (in the system but not visible to students when registering). Small enrollment sections (those less than 20 students enrolled) may be moved to spring 2013. Not blanket cuts but targeted ones. Some courses may require less than 20 students leading to increases in class sizes in another discipline area. I do not know which courses those are—department chairs probably have a better idea for the courses in your area from their discussions in FCDC.

Enrollment Management part

Our spring 2012 FTES is 5782.2 which puts us in the middle between the lower bound cap and the self-imposed ceiling. We also got "productivity numbers" that are the average number of students per faculty member for the college overall and for the individual campuses calculated from FTES/FTEF (=full time equivalent students at census date/ full-time equivalent faculty taking into account part-time faculty). Overall, the Bakersfield College productivity numbers are a bit on the low side = 16.2. The state considers 17.5 to be a "good collegewide productivity number" for state funding purposes. Individual campus FTES/FTEF are: Weill = 11.0, Stockdale = 16.4, Delano = 17.3, Main (Panorama Drive) = 15.7, Weekend = 15.8, Online = 20.4, and Arvin = 14.8. See the full enrollment activity report for Spring 2012 for more details (PDF).

 

Grants Task Force

Grants Task Force working on recommendations for how the college will handle grants in the future consists of Brent Damron, Jennifer Johnson, Corny Rodriguez, and Sue Vaughn. There is no current mechanism to evaluate:

  1. Do grants meet the mission of the college?
  2. Is there any duplication of service?
  3. What is the impact (financial, facilities, short/long-term commitment, staffing, in-kind, etc.) of a grant?

Recommendation:

  1. Form a Grants Task Force, with two members each from Classified, Administration, and Faculty to address these concerns. The charge of the task force will need to be such that they will NOT be given the power to approve or disapprove of grants. Merely to make sure the person(s) seeking the grant have answered the three questions above.
  2. The Grants Task Force would meet as needed.
  3. The Grants Task Force would be appointed by College Council and would report to College Council.

Strategic Collegewide Planning

The Strategic Planning Work Group (StraPlWoG) gave a run-down of their proposed plan for how Bakersfield College will create its strategic plan that will carry us through the next three years. As we align our strategic planning with the district's strategic planning, we'll be setting the college's strategic in spring 2012, 2015, and 2018. A Strengths, Weaknesses, Opportunities, Threats (SWOT—like we did in the Annual Program Review) analysis will be done. Environmental scans will be internal and external. Internal scan includes such things as our student demographic trends, student achievement data, etc. External scan includes the internal scan of KCCD does for the district strategic plan (approved last November), characteristics of the surrounding communities, and an updated scan (finished in January 2010) provided by Cambridget West Partnership, LLC as part of the Facilities Master Plan they'll be creating for the district. We'll align the college strategic goals with the KCCD goals and incorporate the KCCD climate survey results done last spring. The StraPlWoG will adhere to the April 15th budget plan deadline and will complete the Strategic Plan process by the end of this semester.

See the full report from the group for more details (PDF).

Evaluation of College Council

Survey of College Council going out March 19th. The survey on Survey Monkey is at https://www.surveymonkey.com/s/3YQ8HK6. The survey takes less than ten minutes to do (I did it in five minutes but your mileage may vary).

You will have until March 30, 2012 to complete the survey. College Council plans to review the results on April 13 after which College Council will provide a summary of the results to the campus community.

Construction/Facilities

For the SAM project: architecture people have now met with the dean and faculty of the departments affected by the SAM remodel to look at "value re-engineering" the project.

 

Other Things

 

Next meetings

First and third Fridays of the month at 8:30 to 10:30 AM (except finals and winter+summer break). Plus half-day March 23rd regular meeting plus college goals session.

Go to main BC College Council website

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Last updated: March 26, 2012

Document author: Nick Strobel