College Council -- March 19, 2010

Quick Jump to Sections: Program Review, Decision-Making Task Force, Construction, Budget, College Goals, BOT meeting at BC, Closing Day, Interim Assoc VP, Next Meetings.

Program Review

We heard a presentation from English. I do not know the timeline for a response from the president's office to the recommendations made by the Institutional Effectiveness Committee (IEC). Below are links to the final summary from the IEC (appraisal form)---it is a Word doc that will download from Outlook Wed/Exchange, so you'll need to login at the prompt. After you login, the doc will download.

Some notes: They have 25 faculty but they have seen a reduction in the number of literature classes because of budget constraints---mostly doing just the composition classes. They are now using just the COMPASS assessment to place students. Also, they have streamlined the FEE so that it is done during the English B1A final exam time slot. Despite what you may hear from students, those who fail the FEE were already failing the English B1A class, so if they don't pass the class, it is not solely because they failed the FEE.

Also, the Basic Skills Initiative money can be used for the English B1A writing lab and English B50 help.

Decision-Making Task Force

Revised overview of the "Laws and regulations" document posted in the DMTF section of the College Council website. Please give me any feedback on these docs by April 15th.

Here is who is on the Decision-Making Task Force: Greg Chamberlain, John Gerhold, Michael McNellis, Sue Vaughn, Candice Sifuentes, Nan Gomez-Heitzeberg, Mary Jane Johnson, Ann Morgan, and Dan O'Connor.

Construction

Items continue forward in the planning stages at the state level. One update about an ongoing project involving our original Delano property: The property is being leased by Bard College and Paramount Farms. Paramount Farms has created a charter school on the site called "Paramount Bard Academy" and Bard College has a Master of Arts in Teaching program whose students teach at the charter school. Bakersfield College is now in talks with Bard College to possibly share facilities at the new BC-Delano site, such as sharing in the cost of building a Learning Resource Center and other new buildings.

Budget

Greg Chamberlain received the 2009-10 final allocation from Tom Burke but did not give it to us because he (Greg) still had some questions about it. The state budget deficit has improved slightly: instead of being $20 billion in the red, the state appears to be $19.2 billion in the red. (BTW: to set the context for what a billion means: a million seconds is about 4 months while a billion seconds is about 31.5 years.)

Tom Burke has told us that we're going to use "zero-based budgeting" for the coming fiscal year, though he says it is not a budget development process and therefore, does not fall under the "10+1" of the Academic Senate purview. He thinks that zero-based budgeting "is a budgeting approach for forecasting the budget numbers (like incremental budgeting) not a budget development process." However, as you'll see from Tom's further explanation of what he means by zero-based budgeting, it sure does look like a budget development process! Faculty chairs take note: There's going to need to be compressed training very soon if we're going to get this implemented in the next month or so! BUT: if the Senate pushes the issue on 10+1 purview, I don't see how we can get it implemented in time for the next fiscal year (starts July 1st).

====== Tom's explanation of "zero-based budgeting" from email dated March 19, 2010 at 8:45 AM =======

Essentially what is meant by the "blank piece of paper" or zero based, is your redoing all of the projected budget dollars needed to meet the established mission and major budget parameters. This is linked to the planning process that is part of the 10+1 via department unit plans. The unit plan components should be prioritized to meet the mission and primary budget parameters. Once this is done then those prioritized plans are priced/costed out in detail based upon data that can justify/affirm the projected cost. (i.e. Astronomy will offer 6 courses in General Astronomy; need two faculty members --$140K (3 courses each for a load of 1.0) plus $1,000 in instructional supplies $5/student for guides etc. This data is then reviewed by management and incorporated into the 2010-11 budget. For a long time BC has been only doing incremental budgeting where you took a base set of dollars and adjusted them incrementally for allocation changes, inflation, reorganization etc. The zero based budgeting method is primarily designed to take a fresh look at what it costs to meet the established mission of the college within established budget parameters.

The reasoning for using a zero based budget approach now is due to the significant projected change in resources combined with operational direction change of focusing our offerings on core mission Core Transfer (which means credits transferable and directly applicable/credits toward a degree at the CSU or UC), CTE and Basic Skills. In addition the key budget parameters to be followed is meeting targeted enrollments at the 2008-09 target level as well as compliance with the 50% law and meeting the Full Time Faculty Obligation.

As you have probably also surmised compared to incremental budgeting there is a significant amount of work that is required to build a zero based budget.
I believe that instructions and tools for the budget managers to utilize in completing this task for BC will be forthcoming in the near future.

Hopefully this makes it clearer. The following website can be of further assistance.

http://www.bing.com/reference/semhtml/Zero-based_budgeting?src=abop&fwd=1&qpvt=zero+based+budgeting&q=zero+based+budgeting

============= end of Tom's email ===============

College Goals

A survey will go out to the entire campus soon. We also need to figure out a better way of developing the budget that gets feedback from outside the budget task force. The budget task force will work on a new budget building process and bring it back to College Council and then forward it on to the Academic Senate.

Board of Trustees Meeting on Campus April 8th

The Board of Trustees will hold their April meeting at Bakersfield College in the new Levan Center on April 8th at 2 PM.

Closing Day

There will be some sort of morning activity with food and awards/recognitions and maybe a guest speaker.

Interim Associate Vice-President of Student Services

Manuel Osirio has been hired as the interim Associate Vice-President of Student Services. He starts March 24th. He worked for 34 years at Cabrillo College in areas of increasing responsibility from a Financial Aid Assistant on up to the Vice President of Student Services before retiring in 2007. He will be here until a permanent person is found for the position (no, he is not eligible for the permanent position).

Next meetings

For year 2009/10, meetings will be on 1st and 3rd Fridays of the month 8:30 to 10:30 unless it is a holiday or finals week. Next meeting is April 16th at 8:30 to 10:30.

Go to main BC College Council website

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Last updated: March 23, 2010

Document author: Nick Strobel