College Council -- November 19, 2010

Quick Jump to Sections: IT Restructure, Decision-Making Task Force, Accreditation, Construction, Budget, Enrollment Management, Completion by Design Grant, Vision 2020, Next Meetings.

Information Technology Restructure

The attached document shows the proposed new org chart for the information technology departments across the district introduced at the previous college council meeting. Each campus will have an IT manager that reports directly to the college president and each campus would have technicians that report to the campus IT manager. The three college IT managers plus the two district assistant directors and vice-chancellor of operations will meet together regularly as the the IT managers group does now. The new structure will be evaluated after one year with quarterly reports. A couple of corrections to the attached org chart: (1) the director of reporting and analysis (Lisa Fitzgerald) reports directly to the chancellor, not to the vice-chancellor of operations; (2) the Banner programmers/analysts are under the assistant directors of operations and infrastructure.

Regarding the concern of the possibility of one college holding back progress because all three colleges have to agree for the district IT to move forward on any significant issue: since the IT managers report directly to the college president, if there is one "rogue college", the college presidents will be aware of the problem and will work toward an agreement when they meet at the chancellor's cabinet (made of the chancellor and college presidents). Hopefully, this resolve conflicts more quickly than the current structure and will get more incentive in resolving disagreements of direction before they rise to the point of having to be hashed out in the chancellor's cabinet.

Decision-Making Task Force

The DMTF document is now all approved and posted to the DMTF website (part of the College Council website). Sometime in the remaining few weeks of the semester will be some training for faculty and staff on the decision-making process at BC using the DMTF document. Another training opportunity will happen in the flex week before spring semester.

Accreditation

The Accreditation Steering Committee has determined which standing committees, governance groups, etc. go with which accreditation standard among eleven sub-committees for the self-evaluation. A call will soon go out to bring in other people to help with the self-evaluation. The Academic Senate Executive Board will be interviewing two applicants for the Self-Evaluation Committee co-chair position on November 24th.

Each of the self-evaluation subcommittees will be trained, will identify what evidence they need to gather, will do the research for their accreditation standard, will document their findings and identify areas needing improved practices, and write their part of the self-evaluation report. Here's the link to ASC full report to College Council with more details of the eleven subcommittees and their charge in the public folders. This is a Word doc that will download from Outlook Wed/Exchange, so you'll need to login at the prompt. After you login, the doc will download.

Construction

The solar PV field is generating power now and will be dedicated on December 8th (Wednesday in Finals week) at 10 AM. The only thing left on the solar PV field project is the installation of security cameras and shaded areas for the ADA slots in the rest of the northeast parking lot (to equalize the number of shaded areas for the non-ADA slots and the ADA slots).

Budget

The Academic Senate is appointing faculty to the newly-approved Budget Committee. The initial slate of faculty will have different lengths of terms (2 years, 3 years, and 4 years) and their replacements will have three-year terms. I am one of the faculty members on the Budget Committee and I'll have a three year term.

The district will have a $10 million reduction to its current year's state funding from the optimistic state budget agreement passed in early October. However, because we already knew that that budget agreement was overly optimistic, we have already made the cuts in our approved budget so we shouldn't see any mid-year cuts. We WILL have to make another 5% reduction in our budget for next fiscal year (July 2011-June 2012). That is what the new Budget Committee will focus on. Despite the cuts we've been making these past few years, the district is doing a lot better than most of the other community college districts in the state. We're still able to meet payroll without having to do furloughs.

We received the report from the task force evaluating the districtwide budget allocation process that divies out the money from the state to the various colleges, called the "Unrestricted Fund Budget Allocation Model" (BAM). The BAM evaluation task force met in spring 2010 and fall 2010. The current BAM has been used since July 2007. The following issues were studied:

  1. District office discretionary carryover
  2. Enhanced stakeholder communication, understanding, and input into model components
  3. Allocation of charge backs
  4. Over cap
  5. Strategic initiative process
  6. Structural cost differences
  7. Clarification of the charge backs between regulatory, districtwide and the district office
  8. Line item for minimum reserve levels
  9. Stabilization mechanism

The task force made recommendations for each of those areas and put it all into a report to the colleges (see the link). Link to BAM evaluation document in the public folders. After you log into Outlook Web, the 1 MB PDF should download to your computer (or appear in your web browser). Note that one of the recommendations includes using an outside consultant. See the BAM evaluation report for the justification of this consultant.

Enrollment Management

The districtwide Faculty Obligation Number will increase by 11 next year of which BC will get 6. This does not mean we will be teaching additional sections. Those new full-time faculty will be teaching sections currently taught by adjuncts. There will be a summer session. The courses that will be taught will be those that have had the highest number of students on the waitlists and ones that students need to complete their degree and couldn't be offered this fall and upcoming spring semesters.

Other enrollment news: over 1700 students enrolled for spring semester on the first day of early registration.

Completion by Design Grant

Bakersfield College is one of the three colleges of a ten college consortium that have submitted their application for the Completion by Design grant from the Gate Foundation that will focus on improving student success. See my previous report for more about the grant.

Vision 2020 report released

The Vision 2020 Commission that was developing the action plan to increase college completion numbers by one million students by 2020 in the state of California released the plan last week (November 17th). See the October 15th report for more background and the Vision 2020 press release in the public folders (Word doc will download after you log in to Outlook Web). The commission has 17 recommendations for policy and practice changes to meet the additional one million student goal. See the CCCVision2020.org website for the recommendations. College and district leadership are paying close attention to this, so the COTF recommendations will be used in any long-term planning at BC.

Next meetings

December 3, January 21, February 4, March 4 + 18, April 1 + 15, and May 6 all at 8:30 to 10:30 AM.

Go to main BC College Council website

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Last updated: November 23, 2010

Document author: Nick Strobel