College Council -- October 1, 2010

Quick Jump to Sections: Program Review, Accreditation, Decision-Making Task Force, College Goals, Construction, Budget, Enrollment Management, SB 1440, BC Centennial Celebration, Next Meetings.

Program Review: Computer Studies

IEC Appraisal for Computer Studies. It is a Word doc that will download from Outlook Wed/Exchange, so you'll need to login at the prompt. After you login, the doc will download. Largest concern of the Computer Studies half of the conglomerate BMIT department is the small number of staff for the large number of specialized courses. They have six full-faculty teaching twenty courses that have to be updated every year. Several years ago, they had ten full-time faculty teaching those courses. Areas in which courses are taught include: networking (computer), geographical information systems, web design, office software, open source, computer science, and hardware. Three new areas they are working to add to their offerings include courses in computer survival skills, health information technology, and ones in partnership with the Engineering Dept. However, the new courses will be contingent on getting additional faculty with expertise in those areas or dropping of some older courses to teach the new ones. The Computer Studies faculty are beginning to consider what course revisions they'll need to make with the passage of SB 1440. Besides the need for more faculty, they have continued financial needs for upgrading computer hardware to keep up with the new software demands. They are exploring grant opportunities but they need to pick the ones that BC would be able to institutionalize after the grant runs out. An area of concern is that the Computer Studies faculty see their success&retention numbers going down over time. They attribute that to the reduction in faculty during that same time frame.

Accreditation

We received the quarterly self-evaluation of our progress toward the Fall 2012 accreditation visit that will presented to the Board of Trustees on October 14th. These reports will become an ongoing process after the Fall 2012 as we move to embed accreditation in all of our college processes. Link to first quarterly report in the College Council public folder (will need to login to Outlook Web to view it). Selecting the link will download the Word document to your computer after you login to Outlook Web. Bakersfield College is proficient in a number of areas but not all so I think that overall that means we're in the "development stage". Those of you more familiar with accreditation than me should provide some commentary on this!

Decision-Making Task Force

More tweaks to the DMTF document in the information flow chart diagram on page 9 of the report. Decided to remove list of committees in the flow chart and instead list them all in the narrative on the previous page so that the list can be updated easily. Updating the flow chart is not easy to do---it is a chart created by faculty in the Graphic Arts dep't using specialty software and then exported to a form that can be inserted into the Word document. Also had some more tweaks to try and clarify the flow of curriculum approval from the Curriculum Committee to the Board of Trustees. The latest iteration with my understanding of the discussion at the College Council meeting is available at this link.

At the end of the DMTF document is an evaluation piece (p. 48) and their recommendations (pp. 49-50). The grammar of the evaluation piece on p. 48 needs to be tweaked but do you have any comments on the substance of the evaluation piece? The recommendations from the latest draft are given below. Any comments/feedback on these?

Recommendation 1

Adopt the following process developed by the Task Force when making a decision or approaching problems and issues:

Identify:

Solve

Communicate

Recommendation 2

All governance committees should develop a process for forwarding written input, suggestions and proposals to College Council to assist the president in the decision-making process. The Bakersfield College Academic Senate “Guide for Effective Senate Proposals for Change” (located in Public Folders under Academic Senate---select the link to download the Senate's change proposal Word document; you'll need to login to Outlook Web first) is one tool that could be used to generate a written proposal.

Recommendation 3

All governance committees should provide an update or annual report to College Council that may include recommendations generated throughout the year, explanations of the committee’s progress toward implementation, or a list of the work that should continue into the next academic year. Written annual reports will be placed on the College Council website, making them available for consultation purposes.

Recommendation 4

Based on review, analysis, and comparison of results of the surveys conducted in spring 2010 and subsequent years, College Council should re-evaluate all of the following:

  1. the decision-making process;
  2. the utility of this document; and
  3. related training and communication

Recommendation 5

College Council or the president should share examples of successes related to the decision-making process with the campus community in an appropriate venue.

Recommendation 6

Review and update governance committee charges, scope and authority in accordance with the college goals and values.

College Goals

College community seems to be fine with the first six goals presented at the last meeting. Seventh goal re-stated below needs to be tweaked to include the embedding of accreditation in all of our processes.

7. Proposed: Linkages

Provide training to college wide committees, departments, programs, and staff/student organizations on how to effectively utilize the Decision Making Document (DMD) and participate in a year end evaluation of the plan and training. [need to include language about the embedding of accreditation in college processes]

Construction

The solar PV field in the northeast parking lot is still on schedule to go live in mid-October. Original hoped for "turn on switch" date was October 6. Looks like it will be the following week.

Budget

Still no state budget approved but rumors of "close agreement". Current sticking point is pension reform. Right now that's CalPERS but CalSTRS is also being considered. There is a window of opportunity in the first week of October for approving the budget. If it is not approved then, the budget will be approved after the November elections. Community Colleges will be "okay" in any of the state budget proposals being considered now. More of the state legislators have the understanding of the role of community colleges have in stimulating the economy (we supply the "biggest bang to the buck" spent toward job growth/economic stimulus than any other program in the state).

Regarding our own college's budget development process: The proposed Budget Committee from the taskforce was presented to College Council and will get its first reading at the Academic Senate on October 6th. Some tweaks made at College Council. The proposal is set up in the same format as that used for the other committees in the DMTF document. Here's a version for the web and here's a link to the Word document posted on the DMTF website. Give me feedback on this! What isn't clear? What is missing? What is in there that shouldn't be?

NAME OF COMMITTEE

BUDGET COMMITTEE

COMMITTEE CHARGE

Goal: The budget process is clear, meets requisite laws and targets, and supports college goals and values.

  • 1. Identify and acquire the necessary training to function effectively as committee members.
  • 2. Recommend a timeline for budget development that takes into account district and state budget deadlines and time for review, response and changes in the proposed allocations before the final decisions are made.
  • 3. Develop criteria for budget decisions based on items such as annual goals, strategic plans, program reviews, Educational Master Plan, legal mandates, accreditation requirements, and other elements as appropriate.
  • 4. Communicate the proposed criteria to the campus widely for feedback prior to adoption.
  • 5. Annually review and modify the criteria that will be used in making budget decisions for the coming fiscal year.
  • 6. Establish clearly articulated processes for reviewing budget requests.
  • 7. Design and implement a mechanism that allows for timely college review, input, and modification to the proposed budget before it is submitted to the Board of Trustees for approval.
  • 8. Annually assess and review the budget development process and documents completed by department chairs and managers to improve processes and forms.
  • 9. Develop a communication plan to keep the college apprised of information that impacts the budget.
  • 10. Meet at least once a month during the fall and spring semesters with possible meetings during the summer.
  • 11. Provide a representative to participate in the district’s Budget Allocation Model review group.
  • 12. Advocate for timely budget projections from the district office.

SCOPE OF AUTHORITY

The focus is budget processes and procedures, to insure alignment of planning and budget allocations.

REPORTS TO

President, College Council, Academic Senate

COMPOSITION

Co-Chaired by College President and Academic Senate President

  • Executive Vice President
  • Executive Director of Administrative Services
  • Associate Vice President of Student Services
  • One dean or director. Term: 3 years
  • Four faculty with college-wide, "big picture" view of the college needs who are either elected or appointed by the Academic Senate or by another process determined by the Academic Senate. Term: 3 years (staggered).
    • At least one faculty should be a faculty chair.
    • No two from the same department.
  • The CSEA President or classified designee from College Council
  • Three classified staff representatives with college-wide, "big picture" view of the college needs who are appointed by the CSEA. One classified representative should be from student services, one classified representative should be from administrative services and one classified representative should be from educational services (instructional area). Term: 3 years (staggered).
  • One or two Student Government Association representatives. Term: 1 year.
  • Representatives from other committees or those with particular expertise may be brought in as needs arise for short-term consultation.

Enrollment Management

Nan Gomez-Heitzeberg gave us the current "fill rates" for the classes taught by BC. Fill rate = (# actually enrolled)/(# max capacity). We seem to be a bit less than in previous years so the students are dropping out more than expected. Here are the fill rates for the various sites:

Arvin = 97%, 94% weekend (?), 91% Delano, 88% main campus, 87% Stockdale, 80% online. (I think I heard these numbers correctly!)

SB 1440

College transfer bill signed by Governor. A state taskforce is being formed to figure how to implement SB1440. Email from Barry Russel, Vice-Chancellor of Academic Affairs at the state chancellor's office cautions colleges to not go too far in their own direction to making changes to their programs as a result of SB1440 before the taskforce completes its work. Taskforce is supposed to have a preliminary report published by the end of October.

BC's Centennial Celebration

Bakersfield College "opened its doors" in the Fall of 1913 on the Bakersfield High School campus. We moved in the early 1950s to the present location "up the hill" on Panorama Drive. A call for people to help plan and implement our centennial celebrations will be coming from the college president's office soon. Got any ideas to help celebrate? Some suggestions include planting 100 trees on the campus and installing 100 solar panels in the SW parking lot.

Next meetings

October 15, November 5 + 19, December 3, January 21, February 4, March 4 + 18, April 1 + 15, and May 6 all at 8:30 to 10:30 AM.

Go to main BC College Council website

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Last updated: October 1, 2010

Document author: Nick Strobel