College Council -- October 15, 2010

Quick Jump to Sections: Vision 2020 Commission on the Future, Decision-Making Task Force, College Goals, Construction, Budget, Enrollment Management, Next Meetings.

Vision 2020: Commission on the Future

We were introduced to the work of the Commission on the Future of the Community College League of California (COTF) that is developing an action plan to increase by ONE MILLION the number of students completing a community college degree in the state of California over the next ten years whether it be associate degrees or certificates (though I think the emphasis will be on associate degrees). This is all part of the federal government push to increase community college completions by 5 million nationwide. Since California accounts for 20% of community college students in the nation, our share is 1 million students.

The commission has released draft recommendation in four areas: Leadership and Accountability, Teaching and Learning, Integrated Student Support, and Finance and Affordability. These recommendations come from a wide variety of higher education institutions in California including community colleges in the Central Valley in workshops held in Sacramento, San Diego, Visalia, Ontario, Long Beach CCD, and San Jose from mid-September to mid-October. Below are links to the draft recommendations (will be finalized by first week of November) and a PDF of the PowerPoint file describing the current state of the CA community college situation, where we need to go, and the process they used to gather information (the California Graduation Initiative). Questions or feedback to the commission should be sent to cotf@ccleague.org . College and district leadership are paying close attention to this, so the COTF recommendations will be used in any long-term planning at BC.

Send feedback to cotf@ccleague.org by the end of October!

However, we can't improve college completions without rethinking developmental education at the community colleges. See the "Something's Got to Give" report from the state chancellor's office "EdSource study".

Decision-Making Task Force

The latest version of the DMTF document is posted on the DMTF website. We got an update on October 19th that is the one posted on the DMTF website. It is being discussed in the Academic Senate. There were no actions taken on the document's recommendations. I haven't heard any feedback on the recommendations, so I'm assuming that faculty don't have a problem with them. The next tweak will be when the Budget (Development) Committee is finalized by the Academic Senate. I think the Academic Senate might have made some tweaks to Curriculum Committee scope of authority (page 30 of the PDF) at their October 20th meeting. Senators, please let me know!

College Goals

Latest version of the college goals presented. The college goals are purposefully broad and vague so that various committees, departments, areas, etc. can fit their particular plans into them. These college goals are not meant to be measurable with particular outcomes because the various groups will develop the measurable outcomes based on their particular charge or focus. It is my understanding that the seventh goal listed below is going to be revised to not be so verbose. Send me any feedback on these---do you see any problems with how to incorporate them into your committee's or area's goals for the year or your department's unit plan?

2010-2011 Bakersfield College Goals

  1. Student Excellence
    Encourage student excellence by addressing basic skills at all course levels, research various prerequisites, placement and retention methods, and use results to improve student success.

  2. Communication
    Develop a protocol with procedures and training that ensures all College constituents will receive and use the information essential for their work, study or participation in campus processes.

  3. Oversight & Accountability
    Establish mechanisms and training that ensure employees understand their role in the college and the concept of accountability, both individually and collectively, a positive expression of which is “Renegade pride”. Provide training to collegewide committees, departments, programs, and staff/student organizations on how to effectively utilize the Decision Making Document (DMD) and participate in a year end evaluation of the plan and training

  4. Fiscal Responsibility
    Create and adopt a Bakersfield College campuswide budget development process that maximizes transparency, which includes an evaluation of that process. 

  5. Facilities
    Develop and implement strategies for effective maintenance and beautification of campus.

  6. Image
    Identify and support specific projects, activities and programs that enhance the college's reputation within the institution and in the community

  7. Linkages
    Make accreditation part of college life by embedding it in college committee charges, conducting training, and creating a Self Evaluation Committee that participates in training; reviews previous reports, recommendations, and planning agendas; identifies constituencies to communicate and gather information; identifies evidence needs; identifies gaps and makes recommendations to the Accreditation Steering Committee; documents findings; writes self evaluation sections; reports to ASC at the end of fall and spring terms; and trains standing committees.

Construction

Turn-on date of the solar PV field will happen before the end of the month. Concrete pillars + bases are to be painted and the parking lot patched and re-striped. Other facility status reports are available in the October 5th facilities update (Word doc). After you log into Outlook Web, the Word document should download to your computer. If this link does not work for you, please let me know---I'm assuming you all have access to the college council public folder on Exchange. If I'm wrong, I'll post the docs myself on the report website.

Budget

Budget was signed on October 8th BUT no one expects the budget to stick as there was a lot of smoke and mirrors with overly optimistic rosy projections about an improved economy so it looks like there is still an effective $11-billion deficit. Community colleges like everybody else are expecting there to be mid-year cuts to this proposed budget after the new governor is sworn in. The Bakersfield College budget approved by the Board of Trustees last spring (May? June?) already took our projections for those mid-year cuts into account so we do not expect to have to make additional cuts when the state budget is revised next spring. Here is a link to a good summary of the state budget from Erik Skinner at the state Chancellor's Office dated October 20, 2010 that was emailed to Greg Chamberlain. Included in the email to Greg Chamberlain were two files: one about the deferrals (Word doc) and a spreadsheet about the categorical programs.

The proposed BC Budget Committee from the taskforce was modified at the October 15th College Council meeting to refine the scope of authority language so that it is clear that all members of the committee are focussing on the larger college-wide picture. This led to condensing of the language in the composition section. It is my understanding that the Academic Senate voted on the Budget Committee at their October 20th meeting---there may be some further tweaks to the language than what I have below. Here's a link to the Word document posted on the DMTF website (this is before the Academic Senate vote on October 20th). Senators: please let me know what is the final language you approved at the October 20th meeting so I can get it posted to the DMTF website for the rest of the campus to see.

NAME OF COMMITTEE

BUDGET COMMITTEE

COMMITTEE CHARGE

Goal: The budget process is clear, meets requisite laws and targets, and supports college goals and values.

  • Identify and acquire the necessary training to function effectively as committee members.
  • Recommend a timeline for budget development that takes into account district and state budget deadlines and time for review, response and changes in the proposed allocations before the final decisions are made.
  • Develop criteria for budget decisions based on items such as annual goals, strategic plans, program reviews, Educational Master Plan, legal mandates, accreditation requirements, and other elements as appropriate.
  • Communicate the proposed criteria to the campus widely for feedback prior to adoption.
  • Annually review and modify the criteria that will be used in making budget decisions for the coming fiscal year.
  • Establish clearly articulated processes for reviewing budget requests.
  • Design and implement a mechanism that allows for timely college review, input, and modification to the proposed budget before it is submitted to the Board of Trustees for approval.
  • Annually assess and review the budget development process and documents completed by department chairs and managers to improve processes and forms.
  • Develop a communication plan to keep the college apprised of information that impacts the budget.
  • Meet at least once a month during the fall and spring semesters with possible meetings during the summer.
  • Provide a representative to participate in the district’s Budget Allocation Model review group.
  • Advocate for timely budget projections from the district office.

SCOPE OF AUTHORITY

All members regardless of individual interests will focus on budget processes and procedures, to insure alignment of college-wide planning and budget allocations.

REPORTS TO

President, College Council, Academic Senate

COMPOSITION

Co-Chaired by College President and Academic Senate President

  • Executive Vice President
  • Executive Director of Administrative Services
  • Associate Vice President of Student Services
  • One dean or director. Term: 3 years
  • Four faculty appointed by the Academic Senate. Term: 3 years (staggered).
    • At least one faculty should be a faculty chair.
    • No two from the same department.
  • The CSEA President or classified designee from College Council
  • Three classified staff representatives appointed by the CSEA. One classified representative should be from student services, one classified representative should be from administrative services and one classified representative should be from educational services (instructional area). Term: 3 years (staggered).
  • One or two Student Government Association representatives. Term: 1 year.
  • Representatives from other committees or those with particular expertise may be brought in as needs arise for short-term consultation.

Enrollment Management

Nan Gomez-Heitzeberg noted that our current fill rates (# students per section/maximum capacity) were only slightly lower (within about a percent) at the various BC campuses in comparison to what they were last fall (2009).

 

 

Next meetings

November 5 + 19, December 3, January 21, February 4, March 4 + 18, April 1 + 15, and May 6 all at 8:30 to 10:30 AM.

Go to main BC College Council website

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Last updated: October 22, 2010

Document author: Nick Strobel