College Council -- October 19, 2012

Quick Jump to Sections: Accreditation, Facilities, Assessment of Student Services + Planning-Budget Consultation, Budget, Determining the New Core, Other Things, Next Meetings.

Reminder of what College Council does + why you should care: The council is the chief/main/key way that the college president communicates with the various campus departments and groups on collegewide issues AND gets feedback, suggestions, input from those areas. The college president is at almost every College Council meeting leading the discussion (I think Greg missed just one meeting in his tenure, Nan missed just one in her interim tenure, and Bob Jensen did not miss any). The president weights the input from the College Council reps very highly. So if you have any concerns, questions, or input you want the college president to hear+consider, let your College Council rep (me!) know. I'm also one of the faculty reps on the Budget Committee that the college president presides over so if you have ideas or comments that you'd like me to bring to College Council or the Budget Committee, please send them to me!

Question for you: how can we improve College Council's effectiveness as a forum for collegial discussion, recommending changes, and spreading wide understanding particularly in the areas of planning, budget, facilities, and the Decision-Making Document? That was the weak area found in last spring College Council Evaluation. I'm at a loss of what I can do to improve the two-way communication between College Council and you all or what the College Council could do as a whole. Any ideas?

Accreditation

Information about the Accreditation Visit, including bios of the visiting team, is available in a brochure posted on the accreditation website.

Reminder of the open forums:

There will be two open forums and an exit forum with the Accreditation Visiting Team during their visit October 23rd to 25th. At the open forums anyone can share their views with the visiting team about the college, particularly with how well the college meets the accreditation standards. At the exit forum the visiting team will share some sort of summary of what they did on campus and what they found and possibly highlight areas where we should get kudos. The forums are:

Accreditation full self-evaluation report is posted at http://accreditation.bakersfieldcollege.edu/ .

Annual Program Reviews Public Folder

All of the information submitted by departments in the Annual Program Review forms is now posted in the public folders on our Exchange email system. The folder is called "APRC" and it is that information (primarily anyway) that is being used by the program viability taskforce in their work to determine which programs (degrees, etc.) that will be strengthened, sustained, suspended, or discontinued. (The link will take you directly to the APRC public folder after you log into Outlook Web.) The return rate and completeness on the APRs was much better than in previous years (including the "unit plan" days) probably because departments are realizing that the administration is using that data in budget decision-making.

Facilities

We'll use student development money to get Student Services 151 upgraded so it is more up to the standards of many other classrooms with multimedia capability (computer+video projector). That is the room we use for a number of our student development (ACDV) classes, orientation workshops, financial aid workshops, etc.

Construction on the west side of campus (Haley and Panorama entrance) is related to installation of fiber optic cable. The cable is coming from areas west of us and will eventually go to areas east of us and they are installing the cable through the tunnel system below the campus. As part of the use of our tunnel system, we'll be able to tap into it for an additional avenue to the internet.

Assessment of Student Services + Planning-Budget Consultation

The college has contracted with College Brain Trust to help us figure out the reorganization of Student Services in conjunction with Academic Development faculty so that we can get the HUGE number of students who place more than two levels below transfer level in remediation up to transfer level skills more quickly. Two levels below transfer level is lowest level for how far down the college has decided to commit remediation efforts, so the usual remediation classes further down than that are not being offered. Cerritos College is being used as a model for compressed basic skills courses. The College Brain Trust people will be on campus in the first week of November.

College Brain Trust is also working with the college in improving the linking of budget and planning decision making processes. Nan Gomez-Heitzeberg mentioned John Spevak and Dan Roseberg as the ones who will be consulting with that aspect of our operations. College Brain Trust is a consulting group of retired California community college administrators. Included in their group is Bob Jensen (our interim president last spring) and Walter Packard (former KCCD chancellor before Sandra Serrano). The $50,000 fee is being drawn from the Administrative Services part of the college budget

Budget

Currently, the spring 2013 schedule will generate the same amount of FTES as this fall but we'll have $1 million less of carryover to work with than originally planned. Recall from my September reports that the current fiscal year (2012-13) has about $1 million less in carryover than originally projected when the 2012-13 budget was created. We went through our carryover faster than anticipated. In light of the possible failure of Prop 30, we'll have a number of our sections "ghosted"—they won't appear in the schedule of classes visible to students but they'll be ready to go if circumstances permit.

If Prop 30 fails our (BC's) new cap funding from the state will be 11,780 (or 11,779—earlier this fall I heard a cut of 916.8 FTES but today I heard 916, but that may be because Nan truncated the number instead of properly rounding it up). A cut of 916 (or 917) in FTES will translate to a FTEF cut of 20 for BC (for the district it is 26 or 27). We will have some natural reductions due to "breakage" which includes not filling some positions that have been vacated due to resignations or retirements or delaying filling those positions. Eleven faculty are retiring or otherwise separating from service this year. They would be part of that 20 FTEF cut. Whether or not their positions will be filled is still to be decided. If a position is re-filled, then we'd need to find another area to cut to get to our (BC's) FTEF cut of 20. The cut to the faculty number will necessitate cuts in classified staff and administration to stay in compliance with the 50% law (at least 50% of a college's expenses must be in the direct instruction area). Specific cuts to classified staff will have to go through negotiations with CSEA and specific cuts to faculty will have to go through negotiations with CCA. On the administrative side, Lamont Schiers' position of Exec Director of Administrative Services will be replaced (filled) eventually. Currently, Sean James is filling that position. There is some confusion as to what he's being paid and what portion of his salary is coming from the district office and what is from BC. The way I understand it is that his total salary is at the Vice Chancellor level with the majority of that being from the Exec Dir of Admin Svcs at BC but he still has all of his Vice Chancellor duties at the district office in addition to his duties at BC. So the total cost to the district before Lamont left was: Sean James Vice Chancellor salary doing vice chancellor duties only + Lamont Schiers Exec Dir salary doing exec dir duties and now the total cost is Sean James Vice Chancellor salary doing vice chancellor + exec dir duties, with BC picking up the exec dir chunk of his salary. As I said, that's my understanding and we're supposed to get clarification of that from Nan soon.

The Child Care program for our students is being examined to see how we can reduce the impact to our budget without impacting our current employees (no job losses or changes in hours since we're required to have certain number of personnel to a given number of children). The Child Care program for students is a student service that does improve student success rates. College and district administration are continuing to look at how we can centralize some of the backroom processing of financial aid and admissions & records while maintaing some staff on the campuses to serve students at the counter or window. An example of a backroom A&R process would be the production of transcripts. Some centralization has already happened with the institutional research folks. Here's a description of them from "Teamtalk" publication.

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KCCD Institutional Research (IR) personnel are moving from the campuses to the district office with the goal to increase effectiveness and eliminate duplication, according to Lisa Fitzgerald, director of research analysis and reporting. Lisa, who is already located at the district, is now joined by two institutional research analysts, Tina Tuttle and Heidi Gilliard, formerly of Cerro Coso Community College and Bakersfield College respectively. Other moves are expected to occur by the end of the fall term, Lisa said.

IR personnel provide quality information and analysis to support planning, decision-making, and assessment. Their reports are used to aid in processes of budget planning, student success implementation and gauging the effectiveness of strategic planning efforts. IR is a reliable source of information about our students and their success, our colleges and district, and our operations.

In the new structure, research projects will be prioritized and coordinated to meet districtwide and college needs. Researchers will be assigned projects based on their specific knowledge and skills, a more collaborative approach that will result in efficient and effective use of research capacity. IR services are especially needed now, Lisa said.

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Determining the New Core

What is the "true core" of the college? As I mentioned in my previous report, there was discussion at the College Council and Budget Committee of what is the absolute base level critical core functions/instruction that must happen at the college. In my previous report, I indicated that the directive to keep cuts "furthest from the students" is a bit vague in actual implementation. We're going to gather input from the entire campus as to what is the true core of the college using a similar mechanism to what we used last spring to gather budget savings ideas: an anonymous web form with results being dumped into a folder in the Public Folders of Exchange. The web form is at http://www.bakersfieldcollege.edu/definingcore/ and the input is being dumped into the public folder called "Defining Core" (select the link to go right to it after logging into Outlook Web).

Other Things

Next meetings

Next College Council meeting will be November 2, 2012 at 8:30 AM.

Go to main BC College Council website

Back to Sciences/Health-PE reports archive


Last updated: October 19, 2012

Document author: Nick Strobel