College Council -- September 3, 2010

Quick Jump to Sections: Accreditation, Decision-Making Task Force, College Goals, Construction, Budget, Enrollment Management, Next Meetings.

Accreditation

The Accreditation Steering Committee (ASC) co-chaired by Kate Pluta and Nan Gomez-Heitzeberg has been working during the summer break meeting with the various committee chairs such as Assessment, Institutional Effective Committee, Curriculum, etc. to begin creating the mechanism by which we can link planning with budget decisions and implementing the long-term goals identified in our previous accreditation self-study and Renegade 2012 plan. The ASC has sent out queries to all those identified in the previous report who are working on future plans. What have they been doing since the last report? What are they doing to implement the plans? We need access to the information.

Each of the colleges will be creating quarterly reports to the Board of Trustees focussed on the ongoing accreditation process so that it is more visible and the colleges are held to account. The first quarterly report will be in October. The quarterly reports will be summaries using information provided by the planning groups. With this we might actually get a global view of what people, departments, and areas have been planning and implementing in their separate "silos".

Decision-Making Task Force

The DMTF released their "final draft" of the document that describes how decisions are made at Bakersfield College on September 1st and it is posted on the DMTF website. The goal of DMTF was to make the current decision-making process more transparent and make recommendations of how to improve our processes so that all parts of the campus understand what is going on and have a chance to participate in the process. A good chunk of the document is about the committees operating on the campus. Note I have "final draft" in quotes as it does not include the Accreditation Steering Committee nor the Budget Committee and the College Council did not have the time to discuss the recommendations at the end of the report. There will be some tweaks made as a result of the Sept 17th College Council meeting. At the end was an evaluation piece and their recommendations. The recommendation piece probably won't change, so here are their recommendations:

Recommendation 1

Adopt the following process developed by the Task Force when making a decision or approaching problems and issues:

Identify:

Solve

Communicate

Recommendation 2

All governance committees should develop a process for forwarding written input, suggestions and proposals to College Council to assist the president in the decision-making process. The Bakersfield College Academic Senate “Guide for Effective Senate Proposals for Change” (located in Public Folders under Academic Senate---select the link to download the Senate's change proposal Word document; you'll need to login to Outlook Web first) is one tool that could be used to generate a written proposal.

Recommendation 3

All governance committees should provide an update or annual report to College Council that may include recommendations generated throughout the year, explanations of the committee’s progress toward implementation, or a list of the work that should continue into the next academic year. Written annual reports will be placed on the College Council website, making them available for consultation purposes.

Recommendation 4

Based on review, analysis, and comparison of results of the surveys conducted in spring 2010 and subsequent years, College Council should re-evaluate all of the following:

  1. the decision-making process;
  2. the utility of this document; and
  3. related training and communication

Recommendation 5

College Council or the president should share examples of successes related to the decision-making process with the campus community in an appropriate venue.

Recommendation 6

Review and update governance committee charges, scope and authority in accordance with the college goals and values.

College Goals

The survey on college goals had just 8 respondents. Next year's annual survey definitely needs to come out sooner in the spring semester. This year's goals will be tweaks to the 2009-10 goals. The Student Excellence goal will explicitly include something about Basic Skills as over 70% of our students are developmental students whether they are in the academic development or remedial classes or in our college-transferable classes. The Linkages goal will need to reflect that the DMTF is finished and the upcoming work of the Accreditation Steering Committee. The goals are used in our Unit Plans.

Construction

The latest facilities document from August 30th was distributed (select the link to bring up the copy from the Exchange Public Folder---login and then it will download the Word doc to your computer). Of the fifteen projects on the list, just one is using college money. The rest are using Measure G, state bond, grants, PGE rebates and other funding sources. The photovoltaic field is expected to finish in October. When finished, the PV field will generate about 1/3 of our electricity, so it will save us about $300,000 per year in utility costs. The TES project has now gone to litigation because of continuing problems with the contractor, Trane. They won't get their last payment of about $430,000 and we're still supposed to get our PGE rebate but I'm not sure how much of that money is now going to pay the lawyers. (In any legal battle, it is always the lawyers on both sides who win). In the facilities document, "Supportive Services" is the Student Services building.

The latest iteration of the plans for when construction/remodeling starts up again has changed the "swing space" and logistics building area. The plans last academic year, had the LA basement being the swing space and a logistics building being constructed. The LA basement will now be the logistics area so the materials currently there will remain there, though they may be re-arranged to make them easier to access. The swing space is now going to be temporary steel buildings (but not the usual portables) built in the old Tennis Court area. Examples of such long-term "temporary" buildings are at the BARD academy at our old Delano campus site and the Sandstone East site between East 18th, Sonora and Tulare streets (I heard "sandstone" and the KCSOS so did some googling---I think I got the right place).

Budget

Still no state budget means we are not receiving money from the state for this fiscal year yet. We are paying our bills (including payroll) from our reserves (college and district). Although, Greg Chamberlain is confident that the state legislature will get its act together soon, there are some who think the state legislature might wait until after the November election to finalize it and there have been reports of waiting until the next governor is inaugurated in January before finalizing this fiscal year's budget. This is, of course, terrible/ridiculous/aggravating/etc. Other college districts are having to borrow from the banks (short-term loans) to meet their payroll but we're okay for about a year on our reserves and borrowing from our investment accounts. In my March 5th report last spring, I had a "J-shaped" curve of our state funding with 2010-11 having 10% cuts, 2011-12 having 5% cuts, and 2012-13 being level. That scenario still seems to be valid, so we'll be making plans to identify another 5% cut in our operating budget for the 2011-12 fiscal year (starts July 1, 2011).

Faculty chairs: the budget request worksheets that you create in spring for the next academic year will need to be submitted a month earlier than usual.

Rumor that is not true: the rumor that student fees will rise to $40/unit is FALSE. There is no language (implied or explicit) in either the Republican or Democratic state budget proposals that have student fees being raised.

Enrollment Management

Just a quick report for this since we were at the end of our time for the meeting. College-wide we have a total of just 17 more sections this fall and Fall 2009. We are doing less sections at the satellite campuses and more sections at the main BC campus. At the main BC campus only, we have 1192 sections in Fall 2010 compared to 1131 sections last fall (Fall 2009). We had 6059.6 FTES in Fall 2009 and we're projecting 7208 FTES for Fall 2010. With the state budget in the toilet, we fully expect that we will NOT get paid for all of that extra FTES.

Next meetings

September 17, October 1 + 15, November 5 + 19, December 3, January 21, February 4, March 4 + 18, April 1 + 15, and May 6 all at 8:30 to 10:30 AM.

Go to main BC College Council website

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Last updated: September 3, 2010

Document author: Nick Strobel