ISIT has begun looking at technology plans from unit plans—and has found a number of gaps. Several departments who use audio-visual equipment did not include those technology needs in their unit plans. We think that many departments/areas assume that they are responsible for identifying and budgeting for initial equipment purchases and that Media Services will take care of replacements and/or upgrades. That is not true. On a campus the size of BC and the small number of staff in Media Services, departments need to be the ones who identify all audiovisual equipment needs (including costs) whether it is new equipment or replacement/upgrade and consumables.
The technology section of the unit plan form probably needs to be improved so that audio-visual technology needs can be distinguished more readily from computer technology needs. Since all equipment requests must be backed up by what is in the unit plan (i.e., if it's not in the unit plan, it's not in the budget), department chairs need training on the type of information that should go into the technology section of the unit plan.
BC_ALL rules of use enforcement—will be a bit stronger. Those who use the BC_ALL list inappropriately will be blocked from sending messages to BC_ALL. Because of the convenience of email, we are getting buried in the email blizzard. We need people to be more careful in how they use their email in general and the email listservs in particular. BC_ALL is for messages that NEED to go to all employees of the college and that are work-related. Be aware that those who do not use the BC_ALL list appropriately will be blocked from sending messages to the list. The BC_ALL rules of use are given below for your reference.
Because BC_ALL is an unmoderated list that broadcasts messages to the entire campus staff, users of the list must observe the following rules for its use. Failure to observe the following rules will lead to the removal of the person's privilege of using the list.
1. BC_ALL is for the sole use of college staff to communicate only work-related information to ALL college staff.
2. Information that is for only certain segments of the campus population is to be sent to the appropriate list such as bc_faculty, bc_classified, bc_admin, etc. For help on other lists, ask: email@example.com or 4256.
3. Discussions of items first presented in a BC_ALL message are to take place in other places such as bc_forum or the faculty discussion moodle space. Do not send replies or forwards to BC_ALL.
4. Messages allowed include those relating to: systems interruptions, department/service closures, non-critical campus issues, new personnel, open to the campus events and activities, major personnel or student announcements.
5. Messages about non-work related information are not allowed, including, but certainly not limited to: garage sales, your side business, lost pets, etc.
6. Do not send replies or forwards to BC_ALL. Do not send Thank Yous or "I agree" or other responses to BC_ALL.
7. Do not send requests/offers for office supplies/equipment to BC_ALL (better would be bc_classified).
8. Do not send your message twice if you dont immediately see it as delivery can take up to ten minutes or more. Ask for help: firstname.lastname@example.org or 4256.
9. Messages with attachments, backgrounds or embedded images will be automatically rejected.
10. If in doubt about message content, ask: email@example.com or 4256.
Email Norms. In an effort to control the email blizzard that stuffs our email boxes every day, campus employees should remember these common-sense guidelines. More critical items have been bolded and * starred.
Old, stale "www2" websites—will not move over to the new webserver during the first couple weeks of December. Websites that have NONE of the individual webpages inside it updated or modified for over a year will not be transferred over to the new www2 server. It is okay to have some individual webpages in a given website that haven't been modified for over a year as long as the information is still current and relevant to today. People are encouraged to regularly update their websites to keep all of the information current. Besides giving incorrect information, an out-of-date website makes the creator of the site and the college or department look bad. All webpages should have at a minimum: current information, a date of last update so readers know the currency of the information, contact information, and be fully accessible.
last update: December 4, 2008